Governance and Policies
This page brings together the council’s key policies, procedures, and supporting documents. These documents explain how the council operates, how decisions are made, and how we work with partners and residents.
Note: This page includes scanned PDF versions of documents supplied by third parties that are out of our control to make fully accessible. If you require these documents in an accessible format, please contact us and we will endeavour to provide them, where possible.
Community and Environment
Documents relating to local heritage, environmental management, community planning, and parish-wide initiatives.
- Application to City of York for Designation of Neighbourhood Plan Area (PDF file)
- Biodiversity Policy (PDF file)
- Community Emergency Plan (March 2023) (PDF file)
- Emergency Plan Community Volunteers Roles (PDF file)
- Grant Policy and Application (Word file)
- Historic Hedgerow Heritage of Dunnington (PDF file)
- Parish Census Profile 2011 (PDF file)
- Tree and Hedgerow Management Policy (PDF file)
- Village Design Statement 2006 (PDF file)
Data Protection and Information Management
Documents covering how the council handles data, privacy, and compliance with information legislation.
- Data Protection Policy (PDF file)
- Data Protection Register Entry Report (PDF file)
- General Privacy Notice (PDF file)
- ICO Registration Certificate 23 24
- Publication Scheme
- Records Management Policy (PDF file)
Governance and Conduct
Documents setting out how the council governs itself, its codes of conduct, and formal policies that guide decision-making.
- Code of Conduct (PDF file)
- Code of Conduct Supporting Guidance (PDF file)
- Complaints Procedure (PDF file)
- Co-option Policy (May 2025) (PDF file)
- Financial Regulations (PDF file)
- Local (Parish and Town) Council Charter for the City of York
- Risk Assessment (PDF file)
- Standing Orders (Feb 2025) (Word file)
Insurance
Council insurance policies and supporting documentation.
Policies for Staff and Councillors
Policies relating to employment, volunteers, and councillor responsibilities.
- Disciplinary Policy (PDF file)
- Employers Liability Certificate (PDF file)
- Equal Opportunities Policy (PDF file)
- Expenses Policy (PDF file)
- Grievance Policy (PDF file)
- Health & Safety Statement (PDF file)
- Mobile Phone Policy (PDF file)
- Pensions Policy (PDF file)
- Privacy Notice for Employees and Councillors (PDF file)
- Sexual Harassment Policy (PDF file)
- Volunteer Agreement Letter (Word file)