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Dunnington Parish Council

Publication Scheme

The table below details information that Dunnington Parish Council can provide in order to meet its commitments under the model publication scheme.

Before a request is made for information, it may be helpful to see if the information required is already available on the Dunnington Parish Council website. For instance, Parish Council decisions, spend and planning responses can be found in the council’s minutes.

Please note that Dunnington Parish Council’s information is available unless:

  • it does not hold the information;
  • the information is exempt under one of the Freedom of Information Act exemptions or Environmental Information Regulations exceptions, or its release is prohibited by another statute;
  • the information is readily and publicly available from an external website; such information may have been provided by the public authority or on its behalf.
  • the information is archived, out of date or otherwise inaccessible; or,
  • it would be impractical or resource-intensive to prepare the material for routine release.

Class 1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

Information to be publishedHow the information can be obtainedCost

Who’s who on the Council and its Committees

Published on website: Members

Contact details for Parish Clerk and Council members

Published on website: Contact

Displayed on Parish Council Notice Board on York Street

Location of main Council office and accessibility details

Dunnington Parish Council does not have an office but contact details for the Parish Clerk are published on the website:
Contact

Displayed on Parish Council Notice Board on York Street

Staffing structure

Dunnington Parish Council has one part time employee, the Parish Clerk

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Information to be publishedHow the information can be obtainedCost

Annual return form and report by auditor

Published on website: Accounts

Displayed on Parish Council Notice Board on York Street

Finalised budget

Published on website: Accounts

Displayed on Parish Council Notice Board on York Street

Precept

Published on website: Accounts

and Your Parish Precept Explained

Borrowing Approval letter

Not applicable

Financial Standing Orders and Regulations

Published on website: Governance and Policies

Grants given and received

Published on website: Accounts

List of current contracts awarded and value of contract

Available on request by email

Members’ allowances and expenses

Not applicable

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Information to be publishedHow the information can be obtainedCost

Parish Plan

Available on website: Neighbourhood Plan

Annual Report to Parish or Community Meeting

Published on website: Annual Parish Resume

Quality status

Not applicable

Local charters drawn up in accordance with DCLG guidelines

Published on website:
Local (Parish and Town) Council Charter for the City of York

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Information to be publishedHow the information can be obtainedCost

Timetable of meetings

Published on website: Meetings

Displayed on Parish Council Notice Board on York Street

Agendas of meetings

Published on website: Meetings

Displayed on Parish Council Notice Board on York Street

Minutes of meetings
– n.b. this will exclude information that is properly regarded as private to the meeting.

Published on website: Meetings

Reports presented to council meetings
– n.b. this will exclude information that is properly regarded as private to the meeting.

Not applicable

Responses to consultation papers

Published on website: Publications

Responses to planning applications

Published on website: Planning Applications

Bye-laws

Not applicable

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Information to be publishedHow the information can be obtainedCost

Policies and procedures for the conduct of council business:

  • Procedural standing orders
  • Committee and sub-committee terms of reference
  • Delegated authority in respect of officers
  • Code of Conduct
  • Policy statements

Published on website: Publications

or under review/development

Policies and procedures for the provision of services and about the employment of staff:

  • Internal instructions to staff and policies relating to the delivery of services
  • Equality and diversity policy
  • Health and safety policy
  • Recruitment policies (including current vacancies)
  • Policies and procedures for handling requests for information
  • Complaints procedures (including those covering requests for information and operating the publication scheme)

Published on website: Publications

or under review/development

Information security policy

Not applicable

Records management policies (records retention, destruction and archive)

Not applicable

Data protection policies

Published on website: Publications

Schedule of charges (for the publication of information)

As below, final item

Class 6 – Lists and Registers

Information to be publishedHow the information can be obtainedCost

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Not applicable

Assets register

Published on website: Accounts

Disclosure log (indicating the information that has been provided in response to requests)

Available on request by email

Register of members’ interests

Published on website: Members

Register of gifts and hospitality

Available on request by email or hard copy

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Information to be publishedHow the information can be obtainedCost

Allotments

Published on website: Allotments

Burial grounds and closed churchyards

Published on website: Cemetery

Community centres and village halls

The parish council does not have a community centre or village hall but Dunnington Reading Room, which is a registered charity, owns and manages this venue.

Parks, playing fields and recreational facilities

Managed by the Dunnington PFA, which is a registered charity, using land and buildings owned by the Parish Council.

Seating, litter bins, clocks, memorials and lighting

Available on request by email or hard copy

Bus shelters

Available on request by email or hard copy

Markets

Not applicable

Public conveniences

Not applicable

Agency agreements

Not applicable

Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Published on website: Publications

Contact details:

Julie Bone (Parish Clerk)
43 St James Close,
Rawcliffe,
York,
YO30 5WL

Tel: 01904 672199

Email: parish.clerk@dunningtonparishcouncil.gov.uk

Schedule of Charges

Please note that no charge will be made for documents sent via e-mail except in rare cases where the information is not readily available in which case the Clerk’s time will be charged at £10.00 per hour (pro rata).

Type of chargeDescriptionBasis of charge

Disbursement cost

Photocopying @ 20p per sheet (black & white)

Actual cost of printing ink and paper

Photocopying @ 50p per sheet (colour)

Actual cost of printing ink and paper

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

Not applicable, unless a search is required, when the actual statutory fee will be charged, plus any photocopying required

In accordance with the relevant legislation

Other

Clerk’s time involved in gathering information, photocopying etc.

Actual cost £10 per hour (pro-rata)